Notes of meeting between OxVox and OUFC on Thursday 25 May 2006
| 1. Present | Kelvin Thomas, Nick Merry, Mick Brown, Martin Brodetsky, Tim Rosser, Graham Hilsdon, Stan Taylor and Chris Davis. |
| 2. Matters arising |
The Club was not yet ready to make an announcement about revenue streams following a series of meetings with its sponsors. It will do so when they commit themselves fully to the Club. The working relationship with the Stadium Company was described as "good." Issues were satisfactorily dealt with as and when they occurred. The Club was no nearer to buying the stadium and conference centre but discussions were ongoing. Relegation to the Conference had not meant a fall in the asking price nor a decrease in rent. The training ground at Milton had been secured on a 3 year deal. There were 2 training pitches and 1 match pitch. Spectators were not to be encouraged as this was a place of work with little opportunity to meet players. The youth team players and the first team squad would be together throughout the training sessions and break times which would be something of a novelty for the Club. An agreement with a local restaurant was being sought to provide refreshments on site. A full-time groundsman would be appointed. A fans forum was not considered as urgent at present by either party and one had not been scheduled. (OxVox would have preferred to see a forum arranged pre- season.) The new OUFC Board will ensure the Club is given direction and will make timely hands-on decisions and convey these to the fans/media as necessary. |
| 3. Plans for 2006/07 season |
3 directors exist and all were full-time. This was not expected to change in the foreseeable future. None were drawing a salary as directors but the proposal was that KT would do so as Managing Director from some still to be determined date in the future. Letters about season ticket prices were sent out earlier in the day and an 8.00am presentation to the media was scheduled for tomorrow which will also feature plans for the future. The prices will be broadly in line with our suggestions. The text will be copied to the web-site and a recording of the presentation will be available to fans visiting the stadium on Saturday. The Club was reviewing its free tickets for organisations deals and, instead, will promote group/family/corporate/community/charity days offering cash-back schemes to suit the customer. The Club may find, however, through the season that free tickets were the best medium to use to encourage a section of the market. The Club was attempting to create a marketing database to integrate with the existing ticketing database. The Club was confident it will be able to offer the best salary among non- league clubs and be in the market to sign the best players available. The implications of the Conference wage-cap have still to be fully understood and worked through. This has been complicated because the wage-cap year is from 01/05/06 to 30/04/07, an advance of 2 months against the corresponding Football League year. The same number of youth teams will be run as per the recent web-site announcement. The Reserve team will compete in the Combination but there was likely, however, be some changes for next season to be announced in the near future. Consideration was being given to again providing special bus services to the stadium. The Club made a sizeable loss last season running 2 buses, minimised by increased use over the final 6 matches. OxVox would consider cost effective routes and make recommendations to the Club. The London Road Travel Club will continue as before. |
| 4. The future with OxVox |
A share issue was deemed as low priority and will not be considered unless it was needed to raise money for a specific venture, e.g. the 4th stand. Our assistance/knowledge was required to help find a sponsor for the Youth and Community programmes, with the possibility of OxVox raising money to sponsor one of the programmes itself. Next week, the Club was due to meet the Stadium Company to discuss the pre- and post-match experience for fans. If agreed, this will offer an improvement to the food menu and encourage greater use. The intention was for this to be up and running by the beginning of the new season. We will be able to locate a desk in the fans matchday bar area and our offer to sell Club merchandise in the area will be seriously considered. This will go hand in hand with the preceding item to generate a supporters' club feel. We will not be able to use the stadium for our members' meetings. The conditions of use of the stadium covers OUFC organised events only. |
| 5. AOB |
Woodstock Partners Ltd (WPL) is 50% owned by NM and 50% owned by a Woodstock Family Trust. There would be obvious advantages to the Stadium Company if rugby (either code) was ever brought in. There would, however, be disadvantages for OUFC, particularly in the quality of the playing surface. We were assured however, that OUFC was being put first, that primacy of tenure was not an issue, and, for the first time in many years, was standing up for itself. (sec note: City Council letter of 18 May confirmed primary use for football and ancillary use for rugby) |
| 6. Next meeting | To be arranged for the end of July or during August. A June meeting was not thought to be essential. |
Chris Davis
Secretary
25 May 2006