Present: Firoz Kassam, Nilu Kanani, Chris Davis, Trevor Lambert, Neil Carter, Jon Moore, Graham Hilsdon.

• Templars Square shopping centre, Cowley: OxVox reported that they had been offered free pre-Christmas selling space by Templars Square shopping centre and had offered to staff a stall jointly with the club. However, the club had been unable to take up the offer due to lack of staff. Mr Kassam had not been aware of the issue.

• Coaches to home matches: OxVox was going ahead with a Witney/Eynsham coach for the Carlisle game on February 15. Mr Kassam gave permission for OxVox to sell tickets in the Exhibition Bar and to put posters up in the concourses. If the Witney coach is a success OxVox would repeat it and try other routes e.g. Banbury – Bicester. Mr Kassam offered to support any initial losses. OxVox would not address the Abingdon route which the club is considering as part of the Section 106 discussions.

• Special match days e.g. Women's Day, Colours Day: OxVox mentioned these ideas.

• Discount for club shop: Mr Kassam did not wish to offer this at present because it would be difficult to administer with present shop arrangements. It would be considered for the new club shop which will be in the leisure centre, which is expected to be operational before Christmas. The shop will have several thousand square feet of trading space. An OxVox members’ discount could be incorporated into the pricing structure for fans who also use the leisure centre facilities.

• Suggestions for next season:

Mr Kassam undertook to ensure that three matters were progressed quickly: the stadium sign, which he hoped would be in place in mid-February; the introduction of Sky TVs in the Exhibition Bar, for which the wiring was complete and the TVs were on order; and shelving in the East Stand concourse.

Shelving in other areas could be looked at later. It was agreed that the concourse floors needed cleaning and sealing. Mr Kassam was less keen on painting concourse walls because he felt once painted they would need frequent repainting. Nilu Kanani said that the contractors were looking at sealing as part of snagging tasks around the stadium.

Action: Graham Hilsdon to send comments about work needed to Nilu Kanani.

Mr Kassam confirmed that, as OxVox had mentioned in its recent letter to the Oxford Mail, many of the remaining issues required discussion with councils, which were ongoing. Upgrading the Knights Road path was being dealt with – Mr Kassam said that the works would need planning permission which could cause further delay, e.g. the lighting proposed may be objected to by local residents. He said that the club had paid for transport studies which had not been completed, and had paid for the provision of a football pitch whereupon a BMX track had been produced. He also thought some items had been expensively priced.

Action: The club needed ideas for a work of art and Mr Kassam asked OxVox to consider suggestions.

Nilu Kanani would be our regular contact when Mr Kassam is unavailable. She had not been copied minutes of meetings with Peter Davis and Bill Smith; OxVox apologised for the omission.

Mr Kassam was willing to meet OxVox quarterly.

Action: OxVox to suggest dates for next meeting. [Added: OxVox suggests a meeting in the week commencing 7 April]

Mr Kassam and Nilu Kanani would organise a fans forum at which Ian Atkins would also take questions.

Action: Club to organise.

Mr Kassam confirmed that the player budget for the current season had been spent, and Ian Atkins was happy with the squad. Mr Kassam was concerned about the non-availability of some players due to injury (not illness e.g. Jamie Brooks). Next season will be financially easier with some large player contracts coming to an end.