Notes of an OxVox Board meeting held at the Quarry Gate on Monday 10 July 2006

PRESENT: Trevor Lambert, Neil Carter, Ray Whittaker, Tim Rosser, Graham Hilsdon and Chris Davis.

APOLOGIES: were received from Martin Brodetsky and Paul Lowe.

MATTERS ARISING:

a) Share purchase- no action had been taken but Neil will transfer some of his shares to OxVox to enable the Trust to become a shareholder, and advise the procedure for future use.
b) The Newsletter has now been issued. A copy has also been sent to Andrew Smith, M.P. with a letter of reply as reported at the previous meeting.
c) There has been a change of plan as regards the auctioning of Guatelli's and Rawle's shirts and Graydon's 1984 Div 3 Championship medal. The first two items will be prizes in a raffle on 13/08/06 (see below.) A revised decision has still to be made for the medal.

REPORT ON OUFC FUN DAY:

This was a good event for the Trust as we had our own tables, was co-located with the organiser of an on-the-day childrens' drawing competition and we signed up six new members. The Fun Day was an excellent idea but the high attendance appeared to be unexpected and this revealed a little disorganisation around the edges, e.g. it proved difficult to keep younger children occupied during the first hour. Next year, customer access to the stalls, perhaps some outside the South Stand, whilst allowing access/exit to/from the seats to watch the training session could be considered. A big thank you must go to Sally Lambert and Devena Rae for volunteering their services for the duration of the event.

7 A SIDE FOOTBALL:

The competition will go ahead on Sunday 13/08/06 at the all weather pitches at Brookes University (Cheney Lane.) The Trust expects to break even but any profit will go towards sponsorship of the Club's Centre of Excellence. Advertising of the event will commence on 11/07/06 on the Trust's web-site (Trevor) and users of the relevant internet forums will be directed to it (Tim.) Neil will accept registration of teams along with the entry fee. Ray will ensure the Trust is OFA affiliated and secure the services of referees. Graham will make enquiries about a trophy and medals plus St. John's Ambulance Services. Trevor will contact Ross Clark who is trying to create interest in the competition and who also has access to a table football machine for use on the day. Neil to pursue the registration of teams from the Oxford Mail and OUFC, with Chris having received promising responses from both. Trevor will pursue registration of a team from Martin Conway's Oxford Asian Group. Chris will organise the raffle and he and Ray will man the Trust's desk at the event. A sub-committee will meet on 02/08/06 at 7.30pm at Quarry Gate to review arrangements and set competition rules.

BY-ELECTION FOR EXECUTIVE BOARD VACANCIES:

Stan Taylor has resigned due to ill-health and Trevor will reply to his letter. Stan has been an asset to the Board, keen to get involved with its activities and a vital link with the City Council. We wish him well. It was agreed that a special meeting to increase numbers will not be necessary. The Board felt that the present arrangement of eight elected members will suffice until the next AGM.

MEMBERSHIP RENEWALS:

A total of 84 annual memberships are due to expire on 30/09/06 or have recently expired. This will remain as an agenda item at the next meeting. In the meantime, the Board is to consider ways of minimising non-renewals and maximising its membership.

BANNERS:

The discussion moved on the procurement of two banners, approx. 4m. by 2.5 m. to be displayed in the East and South Stands. Tim will make enquiries about costs and early procurement.A new logo and wording will be agreed outside the meeting. The idea is to have the banners ready for use on 12/08/06 to ensure maximum publicity.

The meeting closed at 10.00pm.

Chris Davis
Secretary
11 July 2006