OxVox Board Minutes

Quarry Gate, 20 June 2005

Present - Stan Taylor, Ray Whittaker, Chris Davis, Andy James, Neil Carter, Trevor Lambert, Helen Joslin.

Membership - Discussed fees. Ray has carried out some research into other trusts' pricing and feels our current pricing structure compares favourably. Agreed we would look a 5 year membership offer. Also agreed that we will line up renewal dates for all members to make administration easier. It was decided that we would not offer a discount to exiled members. Agreed we will offer a 10% discount to members who convert from normal membership to a life membership. We discussed using members as a sales force to recruit new members. Agreed we'll consider a corporate membership ie. how we could attract them and what we could offer them. This needs further thought. Trevor to look at designing a new leaflet for a membership drive at the beginning of next season.

Communication - Agreed we'll experiment with emailing the agenda to members and with putting it on certain forums to try to increase input from members. Also agreed to hold members open meetings on a regular basis, ie. 3 x per season in Sept, Jan and April.

Next steps - Agreed to do a closed letter to Mr Kassam to follow up on issues raised in our open letter.

Planning for the medium term future of our trust - agreed we need to continue to discuss this area further. As part of this we need to gather information, consider further contacts we need to make, talk to other trusts, etc. As part of information gathering Terry is to prepare a report.

Events - It looks as though it will be too difficult to organise a 5-a-side competition given insurance considerations and refereeing problems. Agreed we will take some further advice though.

Community involvement - We will keep this as a regular agenda item. Stan is going to get a stall at the Cowley Feast on 18th Sept.

AOB - Agreed to co-opt Tim Rosser and Martin Brodetsky to the committee. Welcome Tim and Martin!!