OxVox Board Minutes

Quarry Gate, 28 February 2005

Present: Neil Carter, Chris Davis, Ray Whittaker, Stan Taylor, Trevor Lambert.

Apologies: Sally Lambert, Graham Hilsdon, Helen Joslin, Andy James, Terry Taylor.

Minutes of last meeting (January 10): Agreed. Stan was welcomed to his first meeting.

Arising from AGM: Turnout had been disappointing. Trevor read out his notes of decisions taken, to be written up shortly. Letters sent by Chris to Stan, Terry, Matt, Brian thanking them for their input to the meeting, and thanking Stan and Terry for joining the committee. Trevor to check with Paul Lowe that he wishes to continue as a co-optee. Neil had spoken with another possible co-optee. Agreed not to write to club small shareholders just yet asking them to donate shares (or sell at a nominal price), until Graham reports back on the ease of transfer.

Roles of committee members: Chris, Trevor and Neil would continue in their present roles for the time being.

SD elections: We reviewed the election addresses of the candidates to the SD board and decided to vote for the candidates from Derby, Burnley and Exeter.

SD membership: SD was now charging member trusts a £50 annual fee for affiliation. After discussion we agreed to pay this year but to write a letter to Dave Boyle commenting on their auditing policy letter, informing them of the motion passed at our AGM, and expressing our concern at this new cost. We would also make more use of Jacqui Forster. There is a detailed questionnaire to complete.

Quiz Night: Arrangements made for questions (3 rounds supplied by Chris, Neil will do some OUFC questions, Stan will do a picture round, Graham may do a round, still need a couple more). Neil to get prizes for quiz. Ray to provide some raffle prizes. Trevor will do posters for display in concourses on Saturday (club has given permission). Trevor to be MC.

Membership/marketing: Agreed we need a fuller discussion, but held a short one in which we agreed the following. We need to review how to improve what we offer members and then conduct a membership drive. We will set up a Paypal account linked to website (Trevor/Sally to do) as suggested by Terry, to make joining simpler. We will discuss with Martin Brodetsky a regular pullout insert in Rage On. We will look at approaching some potential corporate members and what we can offer them in return for membership. Sally will take up Ray's offer of help with handling new membership packs and renewals. We agreed to support Dan Abrey's charity match by offering membership for £10 at the match, to include a £7.50 donation to Comic Relief.

Templars Square: Another stall to be run by OxVox with the club is pencilled in for Friday April 15; Chris to confirm with Lorna Gosling.

Next meetings: Dates for fans forum and next meeting with club to be arranged, and possibility of a meeting with management team to be explored. Club AGM is on March 18th - Andy has signed Trevor as proxy.

Next committee meeting: Monday March 21st, 7.30, Quarry Gate.