OxVox Board Minutes

Quarry Gate, 10 January 2005

Present: Trevor Lambert, Chris Davies, Neil Carter, Sally Lambert.

Apologies: Graham Hilsdon, Andy James, Helen Joslin.

Minutes of previous meeting (9 December 2004) : Agreed.

Accounts/audit: Neil has collected everything together for the auditor.
Trevor has provided membership details as at 30.09.03 and 30.09.04 to
Neil; Chris, Neil and Trevor have provided their ID details to Neil for
forwarding to the auditor, who should be able to complete in time for
AGM/3 on February 17th. Trevor to investigate the form of words which
would be required to change the trust rules to accept accounts rather
than a full audit, in view of the cost. We will then consider whether
to put a resolution to AGM/3. FSA return for year to 30.09.03 completed
be Neil.

AGM/3: Chris expects letter to confirm room arrangements for February
17th. Trevor to prepare draft letter inviting members to the AGM, to
include request for candidates for the committee. Mailing to include
Newsletter 7 and to be sent out weekend of January 29th.

Newsletter 7: Trevor has written several pieces, Chris has written some
too. More welcome from other committee members. Aim to return to fully
formatted version as for the first issues. Needs a new name as OxTalk
is used by a voluntary organization; suggested name is OxVox News.
Print by Thursday January 27th.

Club meeting (Monday January 17th 3pm): Agenda to be confirmed and sent
to club, to include follow-up on catering, ticket pricing and stadium
maintenance issues.

Date of next meeting: Monday 6 February, Quarry Gate, 7.30pm.