17 April 2019 Committee Meeting

7th May 2019

OxVox Committee Meeting Minutes

Date: Wednesday 17th April 2019. Venue: Oxford City & County Bowls Club.

Attendees: Maurice Earp (ME), Wes Harrison (WH), Simon Hathaway (SH), Trevor Lambert (TL), Paul Peros (PP), Ali Wolfe (AW).

Apologies: Michael North (MN), Matt Cavill (MC), Jemma Hayward (JH), Dave Thornton (DT).

Start: 7.00pm. Finish: 9.00pm.

1. Minutes of last meeting (20th February 2019)

The minutes of the last meeting were accepted.

2. Review of AGM 

The AGM had been well received by attendees. All (non-junior) members with email had received the minutes, performance report, and accounts, and ME would shortly post copies to the small number of members without email. These documents will shortly be made available for public download on the Minutes section of the OxVox website. Our thanks to Niall McWilliams and Michael Doyle for their help with arrangements on the day and provision of the meeting room free of charge.

3. Committee – membership, appointments, co-options  

Following the AGM, MEWHSHTLPP, and AW remained on the committee for the coming year, and MN and MC had been re-elected for a further 3 year period.

Since the AGM Dave Thornton (DT) had stepped down from the committee for family reasons. The committee would like to record its warm thanks to Dave for his hard work including the Reward Scheme, Blue Plaque project, and Safety Group and Police liaison.

The committee endorsed the further appointment of JH as a co-opted member of the committee for the coming year.

The following appointments for 2019-20 were agreed unanimously:

Chair: PP
Vice Chair: AW
Secretary and Treasurer: TL
Membership Secretary: ME

PP and AW would continue to act as the primary contacts with the club and stadium company, AW supported by SH would handle social media, and SH would be responsible for Yellow Army liaison. AW would attend Safety Group meetings for the present.

4. Club and Firoka – issues and meetings 

We have been told that Erick Thohir and Tiger will attend the final league match on April 27th and we have asked for a meeting with them to discuss plans for the club and stadium for the coming season(s).

[added in minutes]: Unfortunately the board’s schedule did not allow them to meet with us on this occasion, though we will maintain contact in the coming weeks.

We are hoping to arrange a meeting with Firoz Kassam but have so far been unable to do so.

5. Prize draw arrangements 

The closing date for the life members’ prize draw was next Monday, 22nd April, and the draw would take place on Wednesday 24th. The draw would be filmed and posted online.

6. East Stand mural 

Written confirmation of permission for the East Stand mural was not yet obtained from Firoka, reported AW. Once obtained, the project will press on with picture selection and crowdfunding, confirmed SH. It is still hoped to achieve installation of the mural over the summer.

7. Treasurer’s update  

The latest bank statements showed a total of £12,219 held, reported TL.

Caira Property and Facilities Solutions had kindly sponsored the life members’ Reward Scheme cards for £276. OxVox had contributed £100 to support the recent Family Away Day. A bulk order of membership badges had cost £1000, at £1 per badge, but should last for some years.

8. Membership update 

The Trust now had 1059 members, of whom 315 were life members. Junior members numbered 135.

TL asked the committee to consider what it offered to junior members, having been asked this question at the AGM.

9. AOB 

Reward Scheme: This was running well, but with DT’s resignation there was a need for a committee member to have oversight of it, and it would be more attractive to members if additional participants such as restaurants could be added.  To be considered further.

Sensory Room: Interested members at the AGM were able to view the room and the excellent facilities and dedication of the organisers. We will continue to monitor aspects of the organisation and publicity for the room.

Blue Plaque update [added in minutes]: After the meeting we heard from DT that committee approval from the Blue Plaque Society had been obtained, which leaves listed building consent as the final step prior to ordering the plaque. The committee has agreed that DT should follow this through to completion.

Discount for Armed Forces:  A member had copied us into correspondence with the club about his request for a possible ticket discount for serving members and veterans of the Armed Forces.

The meeting closed at 9.00pm.